Administrative Assistant

Job Description

Job Description: Administrative Assistant

We are urgently seeking a highly organized and detail-oriented Administrative Assistant to join our team and support various administrative tasks. The ideal candidate will assist in preparing testing fee proposals for clients, manage client communication, and ensure smooth office operations. This role requires strong communication skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

1. Testing Fee Proposal Preparation:

   • Work closely with internal teams to gather pricing information.

   • Prepare accurate and comprehensive testing fee proposals tailored to client needs.

   • Ensure proposals are clear, professionally formatted, and delivered on time.

   • Review and adjust pricing based on client specifications and project requirements.

   • Collaborate with sales representatives to understand customer needs and provide timely quotes.

   • Help implement pricing strategies and maintain an updated pricing database.

2. Client Communication:

   • Communicate with clients regarding pricing, proposals, and project timelines.

   • Address client inquiries, resolve issues, and ensure customer satisfaction.

   • Handle incoming calls, emails, and client inquiries professionally and promptly.

3. Administrative Duties:

   • Maintain accurate records of quotes sent, accepted, or rejected by customers.

   • Organize and maintain a database of pricing models, product configurations, and customer preferences.

   • Prepare and organize company documents, reports, and records.

   • Generate reports for management to track quote success rates and identify areas for improvement.

   • Place orders when necessary (outgoing LPOs).

   • Maintain and organize physical and digital files.

Qualifications:

• 1–2 years of proven experience as an Administrative Assistant, Office Assistant, or similar role.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent written and verbal communication skills.

• High level of attention to detail and organizational skills.

• Ability to work independently and as part of a team.

• Previous experience with preparing proposals or working in pricing is preferred.

• Strong problem-solving skills and a proactive approach to tasks.

• Experience with CRM software or project management tools is a plus.

How to Apply:
Interested candidates must join immediately. Please email your application to: danicaatbell-wright.com.