Legal Assistant

Job Title: Legal Assistant - Intellectual Property

Job Overview: We are seeking a diligent and organized Legal Assistant to join our Intellectual Property team. The ideal candidate will be responsible for managing legal documentation, assisting with IP research, preparing reports, and ensuring the timely processing of tasks related to client cases. The role also includes coordinating with international associates and internal teams to ensure smooth operations.

Key Responsibilities:

• Conflict Checks & Invoices: Open and conduct conflict checks for cases and ensure timely invoicing.
• Document Management: Organize and maintain client correspondence and legal documents using the relevant document management system and/or data server.
• Document Updates: Ensure all client legal documents (Power of Attorney, trademark certificates, etc.) are valid and updated on government portals.
• Report Preparation: Assist in preparing investigation and raid reports, ensuring accurate and precise details.
• IP Research: Perform IP research on public and private databases to gather contact details for prospective clients.
• Email & Calendar Management: Manage emails, calendar appointments, and client contact lists.
• Workstation Organization: Maintain an organized and secure workstation and filing areas.
• Coordination: Coordinate tasks and case instructions among clients, associates from other countries, and internal divisions (e.g., accounts, investigation, trademark prosecution, litigation).
• Case Monitoring: Monitor and follow up on cases closely with relevant authorities and associates until case closure, keeping clients updated.
• Acting as Legal Consultant: Take over the responsibilities of the Legal Consultant when they are unavailable, including sending reports and case updates.
• Client Updates: Prepare status reports, audit reports, and send regular updates through the client's database.
• Data Record Maintenance: Maintain case summaries, client master lists, active case lists by country, and invoice issuance records.
• Team Assistance: Assist the team in preparing materials for IP training, including presentations, certificates, and flash drives.

Requirements:

• Strong organizational and communication skills.
• Experience in legal assistance or IP law preferred.
• Proficient in document management systems and legal research.
• Attention to detail and ability to manage multiple tasks efficiently.

What We Offer:

• A collaborative work environment within a dynamic legal team.
• Competitive compensation and professional development opportunities.